One of the most prior actions is the safety and security of the virtual event. Moreover, every organizer should know how to keep your online event secure. But it can be difficult for many. That’s why here are the various ways that can be helpful to keep your online event safe from all the cyber threats. So, let’s have a glance at every aspect in brief.
11 Ways to Keep Your Online Event Secure from All the Cyber Crime!
11 Ways to keep your online event secure from all the cybercrime are as follows:
Keep Your Device Secure
You can start using the internet security suite to get real-time protection against emerging malware. So, the webinar service providers suggest using a proper firewall in order to save all your event-related information. You can use hard and different passwords for the event software. Keep your software updates as outdated systems may have exploiting flaws. Moreover, an updated system can keep the potential threats away and provide higher internet speeds, which means a better virtual experience. You should change and update the name and password of your WIFI as soon as you open the box. The manufacturer’s default name and password can be easy to intrude on.
Restrict Access
Just like the physical events, you try to know who is coming to attend your event; similarly, you must know in a virtual event. Moreover, share your preferences about who must come to your event or who should not. The webinar service providers suggest creating a pre-registration for your virtual event and providing every attendee with a unique link. This way, the event planner can easily track the individual user activities and demographic data using the links. Clearly state to the audience about the nature of the links and keep them aware not to share the link with anyone.
Lock Down the Meeting
You can lock your virtual event meeting after a certain time. It will restrict the users to log in to the virtual event. The webinar service providers suggest giving prior notice to the users about the time of locking the meeting to make them sign up on time. Moreover, they will not be surprised if anyone will not be able to log in knowing you have locked the meeting. Also, you can block the trolls from rejoining your event once restricted by you.
Implement a Code of Conduct
You should create a code of conduct and share it with all the participants interested in joining and attending your virtual or hybrid event. The webinar service providers suggest you to retaining various sets of rules outlining the norms, rules, and responsibilities or proper practices of your organization. Also, you can share some customized messages to include the code of conduct in the waiting room. This way, everyone will be clear about what they are and are not allowed to do during the live virtual event.
Get a Password Manager
The webinar service providers suggest using a password manager in order to improve your event security and online privacy in general. Moreover, this tool can help you generate and keep track of randomized passwords. Also, these tools ensure that you are not using any same and easy-to-guess passwords across multiple virtual event platforms or webinar services. In conclusion, the system will store all your other data securely, for which you just require to remember one master password. There are various tool options in the market to choose from.
Keep an Eye on Your Integrations
You can try to limit the number of integrations as much as possible. Webinar service providers suggest avoiding integrating your virtual event platform with various other apps and other solutions. Moreover, it is not that big of an issue, but precaution is better than cure. In conclusion, you should be aware of who else has access and monitor it on a regular basis. Remove the access that is no longer required or show some problem.
Use a VPN When Possible
The webinar service providers suggest using a company VPN. You will be able to access and use your office’s server regardless of location, which can be much more secure than a home or public WiFi network. Moreover, this server will be more secure to send and share various types of sensitive information over the internet. Also, you can use the consumer-grade VPN if no other option is available. It will make it difficult to trace or hack your data, which can be better than nothing.
Use Two-factor authentication
You may have heard of two-factor authentication while signing in to your Gmail and Apple accounts. Moreover, it is beneficial security that asks for two pieces of evidence instead of just one that generally is your password. Also, the webinar service providers suggest using an actual two-factor authentication app. You can securely access the virtual event platform and its content management systems by generating a temporary, one-time code or a physical USB-C key while creating an event and adding information.
End-to-End Encryption is a Must
The webinar service providers suggest choosing the hybrid event platform that can provide you with full end-to-end encryption for all communications. This technology will be helpful to restrict the third parties from accessing data while it’s transferred from one end system or device to another.
Keep Things Safe in the Cloud
Many companies face several conceivable single points of failure in the typical network infrastructure as the biggest data protection challenges. As per the webinar service provided, there are numerous potential entries to a virtual event such as individual device, software program, user account, protocol, etc. But a cloud-based virtual event solution ensures that no data is stored on the attendee’s device to host a secure event online and youtube live streaming.
Adherence to Global Regulations Can Help
Choose a virtual event expert that can comply with your internal policies, your industry demands, and your event contents. Also, the webinar service providers suggest considering broader-reaching compliance regimes that intend to protect user privacy across all digital and physical mediums.
So, these are the ways to keep your online event secure from all cybercrime. Moreover, the webinar service providers suggest considering and keeping these pointers in mind while conducting your next virtual event.
